Mail Delivery Modification

 Team,

Have you ever put a work system in place only to find that it is too much? Same here. The office team has decided that mail delivery is more than we can chew right now. 

With that being said, if you still want your mail delivered to you, please email Hannah and we will have someone deliver a couple times a week. If you are comfortable getting the mail yourself, instead, please follow the following protocol: 

• Grab mail no more than once a day (to minimize visits)
• Sanitize hands before grabbing mail
• We will sanitize our hands before filing mail

Any questions, please send my way. Thanks for your flexibility! 

Derek 

Reminders

• Sometimes tech. tools take a bit of time to be activated. These companies have to agree to EdLaw 2d prior to us purchasing--if a new vendor. So please keep this in mind when requesting a new tech. tool purchase.
• Did you know that hand sanitizers can sometimes contain nuts? If you have a student with allergies, please be aware of this, especially given some kids are bringing in random sanitizers from home. Most will not, but we should be aware of the ingredients.
• Windows should be opened daily, unless it has the "Rescue Window" sticker on it. Please keep rescue windows closed.
• Techs are currently slammed and are moving as fast as they can. Please submit a School Dude ticket versus just contacting them directly when you have a tech. issue. Remote parents also can call the help line. 
• We have an attendance email address: questattendance@hilton.k12.ny.us. If a parent emails you that they will be picking their child up, please pass this email address along to them.  

Restorative Practices Workshop Follow-up

 

Dear Hilton teachers and staff,

 

Thank you so much for participating in PiRI’s Overview of Restorative Practices workshop last week! We know that you are busy with the start of the new school year, so we appreciate you taking time to be with us.

 

We would love your feedback so that we can continue to make our trainings meaningful for you. If you could take a moment to fill out an evaluation form, it would be really helpful for your training team.

 

 Evaluation Form

https://docs.google.com/forms/d/e/1FAIpQLSfN5mB9RKz-gGJtz-eeC6zQLH1MIeqXkapO48X_Cs3BpT6JCA/viewform?usp=pp_url&entry.93198578=Hilton:+September+9+Overview+of+Restorative+Practices+Workshop&entry.953957365=Jessie+Able,+Heather+Cook,+Nick+Moore,+and+Betty+Reinhart+with+Julie+Knapp+and+Shirley+Thompson&entry.1027560095=Virtual

 

 Also, if you’d like to stay connected with PiRI about restorative practices in Rochester, here is a link to sign up for our newsletter.

 

Newsletter Sign-up

http://www.pirirochester.org/mailing-list-sign-up/

 

Please let us know if you have any questions about your training or would like to get more involved with PiRI’s work with schools and in the community.

 

Kind thanks,

Rohan

From Office of Instruction

 

Here is the process teachers should follow if a student is out sick…this is aligned to what we have done in the past when I student was out. Prior to our current situation, the teacher would provide the work….in extended absences the teacher would provide the work to the tutor. In this case, the teacher would put the work in the Google Classroom.

·         Provide work for the student via Google Classroom

·         Teacher discretion if they want to allow the student to zoom into the class.

 

 

Schedules

 Team,

I'd like to have each schedule by Monday, September 21. Please email to Hannah so we can print out. Be sure to include times you will do mask breaks. 

If you need more time due to the wackiness of your work, just let me know.

Thanks, 

Derek 

The library phone is not working. Please contact Mrs. Harney at extension 6145.

First full-week

 Team,

I hope you did the things that help you recharge over the weekend, and you are ready for the first full week. As we move through this new normal, be sure you are forgiving of yourself if things aren't perfect, and take plenty of time for you. You deserve it. 

Have a great week!

Derek 

Reminders

• Is it an A day, B day, E day?? Wondering that? The schedule for that can be found on the blog. If you go to Q(Shares) Schedule (at the top), you will then see 20-21. Click on that, and the document is called 20-21 Special Days. 
• Sharon shared out the bus slot numbers on Friday. We apologize those weren't out sooner. If it is 8:40 and a bus is not there, please leave any student in a socially distanced line at the slot number (on the grass). The bus duty staff will supervise these kids and ensure social distancing. 
• We are waiting on our Isolation Supervisors to be fitted for their N95 masks. Until then, I will be spending much of my time outside that room as it is required to be manned at all times. Just a heads up if you do not see me in the other halls as much as normal. 
• Please be sure students that are pick-up are ready to go and walking down right at the 3:20 announcement. The process of giving children to their parents took about 10-15 minutes longer because some students did not make it down at the needed time. Thanks for your help with this. We will make the announcement at 3:20 for them to be dismissed and to begin walking down, however, let us know if you have some kids that need an escort to hurry them along. 

Need-to-Know

 This week we begin our Wednesday at home days. Per the agreed upon MOA, this day includes: 

With that being said, I am not requiring a staff meeting every single Wednesday and we will keep a similar expectation with staff meeting amounts as we had last year: 1-2 per month, and no meeting weeks during busy reporting out seasons.

For this week, please use the staff meeting time for the following: 

Levels: Please Zoom as a group and sign-up for committees, set Zoom team meeting norms (please consider a norm distracted behaviors like texting/doing other work during Zoom meetings), and begin unpacking what is going well for you and what issues are you facing with live instruction that you can problem solve together.Please post your norms on the team meeting notes.

Specialists: Please Zoom as a group and sign-up for committees, set Zoom team meeting norms (please consider distracted behaviors like texting/doing other work during meetings), and spend time finalizing schedules and reviewing as a group.Please post your norms on the team meeting notes.

Special Area: Touch base with your PC to see if you have a department meeting. If not, please Zoom as a group and signup for committees, set Zoom team meeting norms (please consider distracted behaviors like texting/doing other work during meetings), and begin unpacking what is going well for you and what issues are you facing with live instruction that you can problem solve together. Please post your norms on the team meeting notes.

Lisa/Val/Derek: Please Zoom and have first CAP meeting, and being constructing what RtI can look like remotely. Please create an RtI flow-chart so teachers understand the process for this year. 

PD Time: 

 If there is something during this time, it would come from Karen or Barb.

Instructional Staff: Attention Needed

Google Classroom Codes

And

Substitute Plans

Hi,

As we work our way through this week, there have been a few things that have come up. One issue is gathering of Google Classroom Codes, and the other issue is Substitute Plans. In an effort to streamline processes, if you could take care of both of these during these Superintendent Conference Days I would appreciate it.

 

GOOGLE CLASSROOM CODES—Fill out the form  for each Google Classroom you have

It is important that we have a list of Google Classroom Codes. This will be very helpful for when someone is out and needs a sub. If you could fill out the Google Form below we will then be able to generate a list of all the codes.

Elementary Classroom Teachers

·        Fill out the form and specify the grade level you teach

·        Do not use the word grade..just the number. For example, do not write Grade 2…just put in 2

·        If you have two Google Classrooms…one for each COHORT, you need to fill out two forms. There is a drop down for you to specify the COHORT

·        If you have one Google Classroom..the same for both COHORTS, you only need to fill the form out once.

·        So…you will be filling this form out either once or twice…depending on if you have COHORT Google Classrooms

Secondary Classroom Teachers

·        Fill out the form for each section you teach

·        Specify the Course Name…For example Living Environment

·        Specify the section/ period. Do not use the word period…just the number. For example do not write Period 2…just put in 2

·        If you have two Google Classrooms per period… one for each COHORT for that period, you need to fill out two forms for that period. There is a drop down for you to specify the COHORT

·        If you have one Google Classroom per period…the same for both COHORTS per period,  you only need to fill the form out once for each period.

·        So….you will be filling this form out either 5 times or 10 times…depending on the if you have COHORT Google Classrooms per period

Special Areas

·        Fill out the form for each section you teach---one for each Google Classroom you have

·        Specify the Course Name…For example PE

·        Specify the grade level. Do not use the word period…just the number. For example do not write Grade 2…just put in 2

·        If you have two Google Classrooms per grade level … one for each COHORT for that grade level, you need to fill out two forms for that grade level. There is a drop down for you to specify the COHORT

·        If you have one Google Classroom per grade level…..the same for both COHORTS per grade levels,  you only need to fill the form out once for each grade level.

·        So….you will be filling this form out depending on how many Google Classrooms you have.  

Special Education, AIS, and Related Services—for YOUR Google Classroom (if you have one)…not the Google Classroom where you are a co-teacher with a Classroom or Special Areas teacher.

·        Fill out the form for each Google Classrooms that you have

·        In your Google Classroom you will want to include your schedule…who you work with, etc….This will be helpful if you are out

LINK:

https://forms.gle/98CTz7MHnZgH1G3x9

 

SUBSTITUTE PLANS

·        Everyone should have TWO (2) days of emergency substitute plans.

·        Please make sure you put these substitute plans in your GOOGLE CLASSROOM(S), and label it Substitute Emergency Plans

·        Please assign one of your colleagues as a co-teacher of your GOOGLE CLASSROOM(S) so that they access your GOOGLE CLASSROOM if you are out.

·        If you are out and you can submit substitute plans for the day you are out, please submit them to your GOOGLE CLASSROOM and label it with the date and substitute plans. For example, October 15 Substitute Plans.

·        If you are out and you can’t submit substitute plans for the day, the substitute will then access your emergency substitute plans.

·        As a grade level and/or department, you can share emergency substitute plans. For example, there might be some skills that you want students to work on and these can be your emergency substitute plans….DIVIDE AND CONQUER

·        If one (or both) emergency substitute plans are used, please replenish as soon as you can so that you always have 2 emergency substitute plans available.